SAP Fieldglass

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SAP FieldGlass Implementation

SAP Fieldglass is a leading cloud-based vendor management system (VMS) that empowers organizations to manage their external workforce and services procurement efficiently. As a key component of SAP’s Intelligent Spend Management solutions, SAP Fieldglass enables enterprises to find, engage, and manage contingent workers, independent contractors, and service providers.

According to SAP, 42 percent of the workforce spend today is on external workers. A recent survey also reported:

73 percent of respondents indicated an external workforce was important to operating at full capacity and meeting demand

55 percent said that without an external workforce, their organizations could not conduct business as usual

Only 20 percent had the systems necessary to adequately manage external workers and turn off access at the end of a project

External Workforce Management

SAP Fieldglass brings a comprehensive suite of solutions to help manage an external workforce, including:

Contingent Workforce Management: Allows enterprises to find, manage and pay external employees, automating management to streamline processes, improve security, and boost productivity

Services Procurement: Source, manage, and pay external service providers, including contractors, consultants and agencies

Worker Profile Management: Track and manage workers not covered by a Statement of Work or a job posting

Assignment Management: Manage external work assignments across multiple projects to improve cost controls, efficiency, and compliance

Advisory & Consulting

External Workforce Management Strategy & Governance

Operation

Global Fieldglass Administration Master Data Management Release Management Incident Management

Evolution & Innovation

Existing Program Health checks Innovation opportunities Program Expansions

Deployment & Integration

POCS, integrations, non-standard services

Standard and customized implementation packages

Vipas's Approach to SAP Fieldglass Implementation

At Vipas, we understand that each client’s situation is unique, and we tailor our implementation methodology to ensure efficiency and progress at each stage. Our well-defined implementation process consists of distinct phases and gates, providing a clear path for all members of the implementation team. The methodology continually lays out where the project stands and what needs to be done, ensuring transparency and alignment throughout the process.

Pre-implementation

Discovery Phase
This initial phase involves understanding the current state, pain points, and desired outcomes. Our team works closely with the client to identify the key challenges and opportunities for improvement.

Discovery

Research and Assessment
In this phase, we research, collect, and assess information to reduce risks and identify opportunities. We define goals, vision, and potential risks, ensuring that our consultants have a comprehensive understanding of the client's needs.

Current State Analysis
We analyze the current state of systems, technologies, and processes to determine the best approach for the implementation.

Design

Future State Development
This phase involves developing the future state solution through detailed wireframes and SAP Fieldglass demos. We finalize requirements with client sign-off, ensuring that all stakeholders are aligned and committed to the project.
Customized Solution
Our consultants design a customized implementation solution that meets the client's goals and delivers the desired outcomes.

Testing

System Integration Testing
We execute extensive testing to ensure that all established feeds are working as expected.

User Acceptance Testing
Select client users test the VMS solution to validate its functionality and usability.

Launch

Deployment
We transition the new Fieldglass configuration to the production environment, addressing change management and data migration aspects.

Stabilization Period
We provide a 2-4 week hypercare period and a 90-day stabilization period after go-live, ensuring that the system is stable and optimized for the client's needs.

Hypercare

Optimization Recommendations
We identify optimization recommendations and work with the client to implement these changes, ensuring that the system is fully optimized and delivering the expected benefits.

Benefits of Vipas's Approach

Efficiency and Progress: Our flexible methodology allows for efficiency and progress at each stage, ensuring that the project stays on track and meets the client’s goals.

Customized Solutions: We design customized solutions that meet the client’s specific needs, ensuring that the implementation is tailored to their unique requirements.

Reduced Rework: Engaging the right stakeholders early and at predefined intervals minimizes the need for rework, which can have an impact on the overall project timeline.

Implementation Timeline

Typical Implementation Duration: In most cases, the SAP Fieldglass solution can be implemented in 21 weeks.

Client Engagement: Success depends greatly on the client’s ability to engage the right stakeholders to ensure that buy-in, sign-off, communication, and engagement are all managed carefully at each phase.

By following this structured approach, Vipas ensures that every SAP Fieldglass implementation is tailored to the client’s specific needs, resulting in a successful and efficient project outcome.

Benefits of SAP Fieldglass

By implementing SAP Fieldglass, organizations can unlock a range of benefits that drive business success:

Find the right person with the appropriate qualifications for the right time and at the best price

Ensure the health & safety of your external personnel

Map an efficient and seamlessly integrated recruitment process for all external personnel

Create transparency with respect to all expenditure for external personnel, thus reducing the associated cost

Fulfil compliance requirements: maximum leasing period, individual employee leasing contracts, equal pay

Range of SAP Fieldglass Services

Vipas offers a comprehensive suite of services to help organizations implement and optimize SAP Fieldglass:

Advisory & Consultancy

Identify the optimum solution for your company and create a clear action plan for implementation

Deployment & Integration

Implement SAP Fieldglass in your entire source-to-pay process, eliminating manual process steps and automating workflows

Evolve & Innovate

Analyze and optimize existing SAP Fieldglass processes, identifying program enhancements and automation possibilities

Operational Management

Provide tailormade service packages for operational management, including a central contact for support

Vipas's Expertise and Experience

As an experienced SAP partner, Vipas has a proven track record of successful SAP Fieldglass implementations. Our team of certified experts brings deep domain knowledge and extensive experience in SAP Fieldglass integration and deployment.

Contact Us for a Free Consultation

Ready to unlock the power of SAP Fieldglass and transform your external workforce management? Contact Vipas today to schedule a consultation and learn how we can help you achieve your goals.